Task 9
Now you have
developed the database, it is time to really test it.
First you need to use the system yourself and make careful notes of your actions, as you
will be creating a User Guide for others to use to carry out these tasks too.
Action 1
Print off a copy of your data
capture sheet and fill it in with the details of a new family contact.
Add this person to your database and send them an invitation to the party - don’t
forget to print the envelope too.
Action 2
Write a memo from a family
member saying that one of their contacts is not now needed.
Print it off.
Delete this record from the database.
Action 3
You realise that most of your
friends now have e-mail addresses. Add a field to their records for their e-mail
addresses. Add a record of a new friend, send an e-mail to that friend with an attachment
of their party invitation.
Action 4
Print out your amended database
and label it up to show the changes you have made.
Action 5
Having used the database
prepare some sample records for others to add to the database. Make sure some of the
records contain errors so that they can tell you what happens.
When you are satisfied that the
database is working well, create a User Guide to enable others to
make use of the database.
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